Participants
Everyone in the record. Names and roles follow the agenda and approved minutes; ward affiliations as stated in the minutes.
| Name | Role | Participation |
|---|
| Heather Whitney | Board Chair | Presided; seconded the donation motion; questioned both principals on benchmark comparisons, growth, teacher evaluation and retention; reported the board self-evaluation goals |
| Michael Petrin | Vice Chair | Present per the minutes (only Hawkins is listed absent). No rows are attributed to him in the dialogue file; the minutes credit him with the homework question at 0:40:44, which the dialogue file labels Madden (see method note) |
| Candace Crawford | Board member; Finance and SRVRTC chair | Asked for budget-to-actual reports and a deadline for the forensic auditors; questioned the DIBELS data and attendance; moved acceptance of the donation; SRVRTC report |
| William "Bill" Madden | Board member; Ad Hoc Leadership Search chair | Asked for a glossary and criticized the printed handouts; asked about benefits, report cards and the dress code; requested the nonpublic session on the leadership search |
| Frank Sprague | Board member | Moved the research-study motion and the three policy motions; seconded the nonpublic motion; raised the annual report salary figures |
| Loren Howard | Board member | Delivered the Policy Subcommittee report (BBBF, EHAG, JIH); seconded the BBBF, EHAG and JIH motions; noted the research link was dead |
| Arlene Hawkins | Board member; Policy chair | Absent (minutes) |
| Noelle Kronberg | School Board Clerk | Called the roll; presented the Clerk Agendas SOP |
| Kerry Kennedy | Interim Superintendent, SAU 6 | Introduced the mid-year data reports; superintendent's report (annual report, research proposal, staffing timeline); answered on policies and report cards |
| Matt Angell | Interim Business Administrator / Senior Comptroller, SAU 6 | Finance update (cash, loan, audits, payroll); presented the Class of 1967 donation; explained the salary table; read the nonpublic motion aloud |
| Melissa Lewis | Principal, Disnard Elementary School | Presented mid-year iReady and DIBELS data and the school's intervention process |
| Mark Blount | Principal, Maple Avenue School | Presented Maple Avenue mid-year data (the dialogue file notes the ASR renders the name "Blunt") |
| Wayne Hemingway | Citizens' comments, Ward 1 (minutes); parent, state representative, city councilor (self-described) | Asked that the student-organized rally be properly permitted |
| Unidentified | Various | 31 short rows (assent, crosstalk, one roll-call response) the dialogue file leaves unattributed |
Agenda
Items as posted on the 3.4.26 agenda, with the point where the recording takes each up and its disposition from the recording and the minutes.
Official agenda items and dispositions
| Taken up | Item | Agenda text / disposition |
|---|
| 0:00:07 | Call to Order and Pledge | Agenda: 6:30 PM Call to Order & Pledge of Allegiance. The minutes give no call-to-order time. |
| 0:00:39 | Roll call | Clerk's roll call. Minutes: Absent: Arlene Hawkins; the Present line is blank. |
| 0:00:56 | Consent Agenda | Agenda: amendments and final approval of the agenda; minutes of 2.18.26 and 2.21.26; Approval of Manifest: (no manifest listed). The interim superintendent asked to move the 26-27 calendar to the next meeting (0:01:31). Approved by general consent, no motion or vote; minutes: Consent approval. OBSERVATION |
| 0:01:53 | Citizens' Comments (policy BEDH) | One speaker, Wayne Hemingway, on permits for a student rally. Closed at 0:03:54. |
| 0:04:07 | Finance Update | Report by the interim business administrator: cash, the loan, audits, payroll, walk-in cooler. No action. MEDIUM |
| 0:12:01 | Follow-up: Middle of Year data reports (Disnard, Maple Avenue) | Presentations by Melissa Lewis (0:12:54) and Mark Blount (0:55:25). No action. |
| 1:11:04 | Superintendent Report | Annual report; research proposal. Motion (Sprague, second Crawford per minutes) to support the research effort; voice vote, passed at 1:18:19, minutes: all present voting in favor. |
| 1:20:58 | Acceptance of Class of 1967/NHCF Donation, anticipated $10,767.02 | Motion Crawford, second Whitney; voice vote, passed at 1:22:36. |
| Deferred | Approval of 26-27 Calendar | Moved to the next meeting at the consent agenda; struck through in the minutes. |
| 1:22:57 | Clerk Standard Operating Procedures | Listed for discussion and vote; presented for feedback, no vote taken. The board asked to receive further SOPs one at a time. POSITIVE |
| 1:33:14 | Schedule School Board Retreat | Deferred until the new board organizes on March 18. |
| 1:35:05 | Subcommittee Reports | SRVRTC (1:35:42); Policy: BBBF first read sent to second read (1:43:03); EHAG adopted with amendments (1:47:46); JIH adopted (1:51:12). Votes by voice, minutes: all present voting in favor. MEDIUM |
| 1:51:20 | Other Business | Annual report salary table; benefits; school visits; report cards; dress code. OBSERVATION |
| 2:00:59 | Ad Hoc Leadership Search: nonpublic session | Motion under RSA 91-A:3, II(a) and (b), second Sprague, roll call from 2:02:20. Minutes: entered 8:32 p.m., returned 8:59 p.m. The recording ends during the roll call (2:02:32). OBSERVATION |
| Not reached on tape | Future Dates; Adjournment | Minutes: Consent adjournment at 9:00pm. Future items listed on the agenda: preschool service delivery models (Howard), next year's meeting schedule, voting day March 10. |
Discussion timeline
Times are taken from the dialogue transcript (Dialogue/17201 SchoolBoard030426.mp4.CSV) and link into the recording. Quotations are the transcript as it stands; bracketed words are corrections.
Topics in the order discussed
| Time | Topic | What was said | Flags |
|---|
| 0:00:07 | Call to order, roll call | The chair called the March 4 meeting to order and asked the clerk for the roll (0:00:39). The ASR garbles the names; the minutes list Arlene Hawkins absent. | MEDIUM |
| 0:00:56 | Consent agenda | Chair: “just acknowledgment that the board has to review and approve the manifest this evening as well”. Interim superintendent at 0:01:31: “I would like to see if we could propose to move number two, the approval of the calendar to the following board meeting”. No motion or vote followed. | OBSERVATION |
| 0:01:51 | Nonpublic request | Bill Madden: “Do we have a non public for tonight?” Chair: “Mr. Madden can call non public at any time if you'd like”. | |
| 0:02:21 | Citizens' comments: rally permit | Wayne Hemingway, describing himself as a parent, resident, “Also state rep. City councilor”, asked about a Friday rally the poster said was “solely sponsored by the Stevens High School students”: “just want to make sure that they do it legally”. Interim superintendent: “I did speak to City Hall today”; “We're notifying the students that they need to pull this permit”. | |
| 0:04:07 | Finance: cash and the loan | Interim business administrator: “We have just over $2 million in the bank”; “I do still anticipate borrowing from the loan by the end of the month”; “Yes, we are going to make payroll”; the loan “is going to get repaid if we if we have to borrow money at the beginning of April when the state makes their final adequacy grant payment”. Candace Crawford at 0:04:57: “So just to be compliant. We would like to see the budget to actual through the end of January or the end of February”. | |
| 0:06:16 | Walk-in cooler and kitchen | The chair recalled the prior meeting's motion authorizing replacement if no compliant fix exists. Business administrator at 0:06:51: “there's a letter that we don't have that talks about impervious surfaces”; “I could probably do a band aid to get that walk in, into compliance” but “I don't recommend using it as a band aid for CMS”. | |
| 0:08:10 | Forensic and regular audits | Forensic audit: “nothing's moved since the last meeting”; the firm is running a conflict check. “We we have engaged. Bernstein Shaw to represent the school district in this matter” [Bernstein Shur, per the minutes]. Regular audits: about 100 requested items spanning FY2023 to the current year (0:09:18); scanning “it's spotty”; the payroll person has left and the process is manual (0:09:49). The chair at 0:11:12: “they do samples. So they're not going through every single transaction”. | MEDIUM |
| 0:12:01 | Mid-year data: introduction | Interim superintendent introduced the two elementary principals; slides were printed for the board. | |
| 0:12:54 | Disnard: iReady reading | Melissa Lewis on the iReady benchmark: “We had 23% of our students in the area of reading who were, early on grade level or mid-year above grade level”; at 0:15:46 the two-or-more-below group went from 49 “down to 39 and from 40 to 28 for the lowest level”, “headed in the right direction, but still absolutely not close to where it needs to be”. The minutes record the on-grade share rising from 23% to 36%. At 0:23:27: “I honestly think kids are sick of it”. | |
| 0:23:56 | Disnard: DIBELS and math | DIBELS is a one-minute timed assessment. Math at 0:27:50: “We are in year two of implementing a new math curriculum program. So in the fall we had 14% who were on or above, and we have 27%”. Geometry is the weakest domain because it comes last in the program (0:29:03). | |
| 0:31:19 | Disnard: intervention process and considerations | Data grids, six-week intervention groups by grade level, exit criteria. Considerations at 0:35:08: “Each assessment is a moment in time”; attendance at 0:35:46: “We can't teach them if they're always dismissed 20 minutes early”. Overall at 0:40:14: “Overall proficiency is underwhelming”. | |
| 0:40:44 | Questions: homework, glossary, color codes | A member asked whether homework is targeted to need (the dialogue file labels this Madden, uncertain; the minutes attribute it to Michael Petrin). Frank Sprague at 0:41:51 drew parallels to the high school. Madden at 0:43:53 asked for definitions of the abbreviations, and at 0:44:48 said working parents see “all these colors”. | |
| 0:46:49 | Questions: comparisons, growth, evaluation, retention | The chair asked how benchmarks compare with the previous two years; Lewis at 0:46:56: “I have not done that comparison yet”. On whether student data is used in teacher evaluation, Lewis at 0:50:26 said it “Was a large conversation about that years ago”. On retention at 0:53:33, Lewis at 0:54:49: “I have seen one that I would consider successful”. | |
| 0:55:25 | Maple Avenue data | Mark Blount: “I was asked to keep this to ten minutes”. Kindergarten at 0:59:27: “the kindergarten team cut that number to nearly in half by mid-year”. On attendance at 1:07:28: K-2 students missing “more than nine days out of the year” read less well at grade three. Candace Crawford at 1:05:53: “It it continues to go up. And that is a concern” (the red, well-below band). | |
| 1:09:34 | Printed handouts | Madden at 1:10:05: “there's two ways to do something. Do it right or do it again”; the handouts were “all cut off”. Interim superintendent at 1:10:21: “that's on me”. | |
| 1:11:04 | Superintendent's report | School Social Workers Appreciation Week; the printed annual report, “about 50 ish pages or so, 52 pages”, to be available at the polls on voting day, Tuesday March 10 (1:11:55). | OBSERVATION |
| 1:12:31 | Research proposal from a former student | A 2015 Stevens graduate, now a professor at the New Jersey Institute of Technology, proposed an NSF-funded after-school study on typing and basic technology skills using a Minecraft-type platform, for ages 9 to 12 (1:13:42), with consent forms (1:15:59). Sprague moved at 1:16:36; he noted she is the daughter of a former board member (1:16:45). Loren Howard at 1:17:29: “The this research embedded link is dead right now”. Passed by voice vote at 1:18:19. | |
| 1:19:37 | Staffing for next year | Chair asked when staffing will be known. Interim superintendent at 1:20:08: “To April 15th is when contractually we have to give it to them”; by May the district should know who returns. | |
| 1:20:58 | Class of 1967 donation | Business administrator at 1:21:20: “we have received a donation for $10,767.02 from the class of 1967 library fund”, through the New Hampshire Charitable Foundation, for library databases. Crawford moved; the chair seconded (1:22:14); passed at 1:22:36. Under RSA 198:20-b, III(b) a sum under $20,000 needs notice in the agenda and the minutes; both carry it. | |
| 1:22:57 | Clerk SOPs | The clerk built the agenda SOP from a university template (1:24:53) and asked for feedback. At 1:30:25: “the RSA specifies 24 hours for a regular meeting, but past practice is a week”. The chair at 1:32:26: “there's no resources for the clerk”. Sprague at 1:32:57: “It's never been done.” | POSITIVE |
| 1:33:14 | Retreat and board self-evaluation | Retreat deferred to the new board. Goals from the board self-evaluation: one board member a month to visit a school (1:33:56), and structured training at least quarterly (1:35:05). | |
| 1:35:42 | SRVRTC report | Crawford: the SRVRTC committee meets later in the month; students are selling engraved tumblers to support the tech center. | |
| 1:36:36 | Nonpublic requested | Madden: “I wouldn't mind if we went nonpublic for a few minutes to go over the leadership search”. The chair put it at the end of the evening. | OBSERVATION |
| 1:36:54 | Policy BBBF, student board members | Loren Howard: “Sadly, Arlene did not make it. We didn't have policy committee today”. BBBF moves from procedure to policy; “now it says required instead of permitted”. Sprague moved adoption (1:38:41). Questions on who supports the student and whether the seat is elected (1:40:24). Sprague proposed “October 1st of each year” as the term start; the motion was withdrawn and BBBF sent to a second reading, passed at 1:43:03. | MEDIUM |
| 1:43:19 | Policy EHAG, generative AI | Howard proposed removing unused NHSBA placeholder sections and relettering (1:43:19); the technology director had reviewed it (1:44:25). After a motion to send it to second reading was withdrawn, Sprague moved adoption (1:47:08); Howard seconded “with the amendments that we're going to remove those other the yellow highlighted other just change those letters”. Chair: “We don't need to be too formal about that”. Adopted at 1:47:46. | |
| 1:47:52 | Policy JIH, student searches | Sprague moved adoption (1:48:19); his earlier concern about waiting for a parent before a search was resolved (1:49:08). At 1:50:09: “you don't need probable cause. You only need reasonable, reasonable suspicion to conduct a search”. The chair said she still does not like that parents are not notified (1:49:46). Adopted at 1:51:12; the policy committee will take up the JIH-R procedure next (1:48:23). | |
| 1:51:26 | Annual report salary table | Sprague: salaries are “vastly understated”; the business administrator: “that's what they've earned for the calendar year”. Madden at 1:55:55 on benefits: “we talked about the markup is almost 100%, but that's not what it shows here”. The administrators disagreed at 1:58:13 on whether benefit dollar amounts are protected information. | OBSERVATION |
| 1:58:55 | School visits, report cards, dress code | Madden asked for the high school visit date, blank report cards, and dress-code enforcement. At 2:00:15: “I'm not going to accept such a vague answer anymore”; at 2:00:47: “Can I have a date, please?” Sprague suggested One month (2:00:49). | |
| 2:00:59 | Motion to enter nonpublic | Madden asked that the RSA be read for him (2:01:11); the business administrator read the motion citing RSA 91-A:3, II, A and B (2:01:42); Sprague seconded (2:02:08); the clerk called the roll from 2:02:20. The recording ends during the roll call at 2:02:32. | OBSERVATION |
Items flagged for review
These flags are a reviewer's aid. They are not findings of violation and not legal advice. Each names the rule it rests on and links the primary source; statutes were read on gc.nh.gov and eCFR on October 3, 2026, in the text in force on March 4, 2026. This page has 0 HIGH, 3 MEDIUM, 3 OBSERVATION and 1 POSITIVE flags.
MEDIUM The student school board seat required since January 2023 was unfilled at this meeting, and the student the administration identified was appointed rather than elected
The agenda prints a Student Board Members heading with no names under it. Presenting policy BBBF at 1:36:54, the Policy Subcommittee member said “under HB 1381 from 20 2022, districts which has high schools are required to have at least one” and that boards were previously “permitted but not required”. The interim superintendent explained at 1:38:23 that “We did have the student representative that we were hoping to bring in soon, so we did table it”, and the approved minutes record that the student was appointed because the district needed someone, and that the position could go back to election. The chair noted at 1:40:24 that “In the past, we've had our student representatives appointed by the principal or other individuals in the school”. The board sent BBBF to a second reading to settle when the term starts.
RSA 189:1-c, in force since January 1, 2023, provides that the school board "shall have at least one nonvoting student member from each public high school maintained by the local school board within its district" (statute text). RSA 194:23-f, II, in the text in force since August 13, 2024, provides that a student board member "shall be chosen by a simple majority vote of the high school student body" (statute text). The seat was not occupied on March 4, 2026, and the method the administration described (appointment) is not the method the statute prescribes. Mitigation on the record: a student had been identified, the 3/18/26 agenda lists two student members expected to attend from April, and the board was drafting a policy to bring its procedure into line. The record here does not show how long the seat has been empty.
Sources: RSA 189:1-c (at least one nonvoting student member from each public high school; 2022, 195:1, eff. Jan. 1, 2023); RSA 194:23-f (student member chosen by majority vote of the high school student body; one-year term; text as amended by 2024, 69:1, eff. Aug. 13, 2024); 3.4.26 approved minutes, Policy Subcommittee item; 3.4.26 agenda
MEDIUM The approved minutes leave the list of members present blank and give no start time
RSA 91-A:2, II requires minutes to include "the names of members" and, since August 22, 2025 (2025, 112:1), "the start time and end time of the meeting, and name of the person who produced the minutes" (statute text). The approved minutes for this meeting print Present: with nothing after it, record only Absent: Arlene Hawkins, and give no call-to-order time; they do give the adjournment (9:00 p.m.) and name the clerk as author. Every vote in the minutes is recorded as all present voting in favor, so a reader of the minutes alone cannot tell which members cast those votes. The recording shows the chair calling the meeting to order at 0:00:07; the Drive record for the minutes document places its creation at 6:30 p.m. that evening, consistent with the agenda's 6:30 start.
The gap is one of documentation, not of conduct: the roll call was taken on tape at 0:00:39, and the presence of Michael Petrin, who has no attributed rows in the dialogue file, rests on the minutes' naming him in the homework exchange and listing only Hawkins as absent. The board approved these minutes on March 18, 2026 with a request to add the presentations, not the missing names.
Sources: RSA 91-A:2, II (notice; minutes contents, including start and end time as amended by 2025, 112:1, eff. Aug. 22, 2025; mover and seconder; 5 business days); 3.4.26 approved minutes; 3.18.26 approved minutes (approval of the 3.4.26 minutes)
MEDIUM Audit documentation going back to FY2023 is still being assembled by hand, and the payroll process depends on one departed employee
Asked for an audit update at 0:07:42, the interim business administrator said of the regular financial audits that “There's about 100 that they've asked, and. And it spans multiple years” and that “when you go back several years ago, trying to find the documentation because it wasn't scanned in”. Documents from 2025 on were scanned, “Although I'm finding that it's spotty”, and “I'm finding that sometimes it was stored with the wrong transaction”. At 0:09:49: “our payroll person has left the district. Okay. And that process is manual”; time-clock data “It's not imported into our accounting system”. At 0:10:53 he set the order of work: “my priority is, is making sure payroll is, is is being paid”. The forensic audit had not started; the firm was still running a conflict check at 0:08:10.
These are the official's own descriptions of control weaknesses: records that cannot be located, transactions filed against the wrong entry, and a manual payroll that rests on one position. For federal grant money, 2 CFR 200.303(a) requires the district to "Establish, document, and maintain effective internal control over the Federal award" (regulation text). The timing question is separate. Under 2 CFR 200.512(a)(1) a single-audit reporting package is due no later than nine months after fiscal year end, which for FY2023 was March 31, 2024; the FY2023 audit was still at the document-request stage on this date. Whether the single-audit requirement applies turns on the district's federal expenditures in each year (2 CFR 200.501), which are not in this record, so the page grades this MEDIUM rather than HIGH. The administrator also reported active remediation (automating the payroll import).
Sources: 2 CFR 200.303(a) (effective internal control over federal awards); 2 CFR 200.512(a)(1) (single-audit reporting package due the earlier of 30 days after the auditor's report or nine months after fiscal year end); 2 CFR 200.501 (single audit at $750,000 in federal expenditures; $1,000,000 for fiscal years beginning on or after Oct. 1, 2024); 3.4.26 approved minutes, Finance Update
OBSERVATION The nonpublic session was entered on a proper motion and roll call, but the minutes credit the motion to a different member than the recording suggests, and no nonpublic minutes were located
At 1:36:36 Bill Madden asked to go into nonpublic “to go over the leadership search”. At 2:00:59 the chair asked him whether he had the RSA number; he replied at 2:01:11 “If you would read it for me, I would appreciate it”, and the interim business administrator, who is not a board member, spoke the motion at 2:01:42: “make a motion to go into nonpublic session. Per RSA 91, a colon, three Roman numeral two, section” A and B. Frank Sprague seconded at 2:02:08 and the chair said “So moved. Mr. Sprague. Seconded.”. The clerk then called the roll. On its face that satisfies RSA 91-A:3, I(b): the motion named specific exemptions (II(a) and II(b), the second covering, in the statute's words, "The hiring of any person as a public employee") and was voted by roll call. The minutes record Heather Whitney as the mover; the recording supports Madden as the member who asked for the motion, with Whitney inviting his motion and then saying So moved. The mover is a detail RSA 91-A:2, II requires the minutes to get right.
The minutes place the session at 8:32 to 8:59 p.m. and adjournment at 9:00 p.m.; the recording ends at 2:02:32, during the roll call, which with a 6:30 start is 8:32 p.m. The public minutes record no vote to seal, so RSA 91-A:3, III would require the nonpublic minutes and any decisions to be disclosed within 72 hours. No nonpublic minutes for March 4 were found: the district's Unsealed Minutes share has a "2026 Non-Public" folder (Drive folder) whose contents the Drive API returned as empty, and title searches found nothing. Because that tool has repeatedly under-reported these folders, this is "not located", not a finding that the minutes do not exist.
Sources: RSA 91-A:3, I(b), II(a)-(b), III (nonpublic motion and roll call; exemptions; 72-hour disclosure unless sealed); RSA 91-A:2, II (notice; minutes contents, including start and end time as amended by 2025, 112:1, eff. Aug. 22, 2025; mover and seconder; 5 business days); 3.4.26 approved minutes, Ad Hoc Leadership Search item
OBSERVATION The consent agenda, including approval of the manifest, passed by general consent with no motion recorded, and no manifest is in the packet
At 0:00:56 the chair listed the consent items and added “just acknowledgment that the board has to review and approve the manifest this evening as well”, then asked “Is there any objection to moving the consent agenda as written, or is there any alterations?” After the calendar was pulled at the interim superintendent's request (0:01:31), the meeting moved on with no motion, second or vote. The minutes record Consent approval. The agenda line reads Approval of Manifest: with nothing after it, and none of the nine documents in the packet folder is a manifest.
Approval by unanimous consent is a recognized parliamentary method, and no statute reviewed here forbids it. Two rules make the record of it matter: RSA 197:23-a lets the treasurer pay district money only on orders of the school board, which is what manifest approval supplies, and RSA 91-A:2, II requires minutes to name the members who made or seconded each motion. A reader cannot tell from the public record what payments the board authorized on March 4.
Sources: RSA 197:23-a (treasurer pays out district money only upon orders of the school board); RSA 91-A:2, II (notice; minutes contents, including start and end time as amended by 2025, 112:1, eff. Aug. 22, 2025; mover and seconder; 5 business days); 3.4.26 agenda, Consent Agenda; packet folder (9 documents)
OBSERVATION Salary figures in the newly printed annual report are calendar-year W-2 amounts, and administrators disagreed on what compensation data may be shared
Under Other Business at 1:51:26, Frank Sprague said “there are salaries in here that are vastly understated as to what they really are according to the budget” and later “Is it's misleading. It's not accurate.” The interim business administrator explained that the figures are calendar-year earnings from the W-2 data, so a person hired in August shows half a year, and said at 1:54:22 “This is also the first time that it's been published in this report”. The interim superintendent had described the printed annual report at 1:11:39 as “about 50 ish pages or so, 52 pages”, available at the polls on voting day, March 10.
When Bill Madden asked about the benefit load, the two administrators split on disclosure at 1:58:13: the interim superintendent said “Because that's personally protected information.” and the business administrator answered at 1:58:15 “What the dollar amount is, not personally protected information.” RSA 91-A:5, IV exempts certain personnel and financial records, but it permits withholding rather than requiring it. The annual report is not in the packet, so this page cannot check the table. The point for readers is that a compensation table distributed to voters before an election used a basis the board itself found misleading, and the board asked for a different presentation next year.
Sources: RSA 91-A:5, IV (personnel and financial records exemption; permits withholding, does not require it); 3.4.26 approved minutes, Other Business
POSITIVE The clerk is writing standard operating procedures, and the board's agenda practice exceeds the statutory notice period
At 1:22:57 the school board clerk presented the first of a set of written procedures, the Clerk Agendas SOP (in the packet, with a Clerk Minutes SOP). She said at 1:30:25 “I did note that the RSA specifies 24 hours for a regular meeting, but past practice is a week for”, and at 1:30:52 “we generally have a practice of one week in advance for agendas”. RSA 91-A:2, II requires notice at least 24 hours ahead, excluding Sundays and holidays. The Drive record bears this out for this meeting: the agenda document was created on February 25, 2026, seven days before the meeting. The chair said at 1:32:51 that “things have been missed in the past because folks didn't know what they were supposed to do”.
Written procedures with a named owner and a change history are a control that outlasts any one clerk, and the board asked to receive them one at a time for review. One caution from the same record: the agenda document was last modified at 3:47 p.m. on the meeting day, and the clerk said on tape that she had dropped the SOP into the agenda that day, so the agenda posted a week ahead was not identical to the final one.
Sources: RSA 91-A:2, II (notice; minutes contents, including start and end time as amended by 2025, 112:1, eff. Aug. 22, 2025; mover and seconder; 5 business days); Clerk Agendas SOP; 3.4.26 agenda (Drive created Feb. 25, 2026)
Appendix: source files
Official and public sources
Project files
Working files this page was built from. The dialogue file is linked; the others are not published with the page.
Dialogue/17201 SchoolBoard030426.mp4.CSV (836 attributed rows; the basis of this page)Input/Videos/17201 SchoolBoard030426.mp4Input/Transcripts/17201 SchoolBoard030426.mp4.json (diarized transcript)Input/SupportingDocuments/MAP.md, section 296
Laws and rules cited on this page
- State: RSA 189:1-c (at least one nonvoting student member from each public high school; 2022, 195:1, eff. Jan. 1, 2023)
- State: RSA 194:23-f (student member chosen by majority vote of the high school student body; one-year term; text as amended by 2024, 69:1, eff. Aug. 13, 2024)
- State: RSA 91-A:2, II (notice; minutes contents, including start and end time as amended by 2025, 112:1, eff. Aug. 22, 2025; mover and seconder; 5 business days)
- State: RSA 91-A:3, I(b), II(a)-(b), III (nonpublic motion and roll call; exemptions; 72-hour disclosure unless sealed)
- State: RSA 91-A:5, IV (personnel and financial records exemption; permits withholding, does not require it)
- State: RSA 197:23-a (treasurer pays out district money only upon orders of the school board)
- State: RSA 198:20-b, III(b) (unanticipated funds under $20,000: notice in the agenda and in the minutes; 2023, 38:1, eff. July 18, 2023)
- Federal: 2 CFR 200.303(a) (effective internal control over federal awards)
- Federal: 2 CFR 200.501 (single audit at $750,000 in federal expenditures; $1,000,000 for fiscal years beginning on or after Oct. 1, 2024)
- Federal: 2 CFR 200.512(a)(1) (single-audit reporting package due the earlier of 30 days after the auditor's report or nine months after fiscal year end)