Claremont School Board — August 16, 2017

Summary of a regular meeting of the Claremont School Board, generated from the Claremont Community Television recording and its speaker-attributed transcript. The business administrator gave the finance presentation promised on August 2; the board approved the elementary, high school, alternative program and athletic handbooks, including the Owls and Alt restructuring that members had questioned two weeks earlier, and approved the draft strategic action plan with a standing monthly agenda item. A planned session with legal counsel did not take place because counsel did not arrive. Timestamps link to the same moment in the Cablecast recording.

Body
Claremont School Board (SAU 6 administration present)
Date
Wednesday, August 16, 2017
Start time
Not stated. Called to order at 0:00:08 of the recording; the chair said the vice chair "should be here by seven" (0:01:09). Adjourned at 2:59:07. The recording runs 2:59:24.
Location
Not stated in available records. Remarks at the table about the technical center as "this building" (2:40:04) and a planned presentation "at this venue" (1:34:10) indicate the board met in the Sugar River Valley Regional Technical Center building.
Recording
Cablecast: SCHOOL BOARD MEETING 8-16-17 (2:59:24; call to order through adjournment)
Minutes
None located online. Neither Drive share holds a year folder older than 2022, and the Meeting Minutes share starts at 2023 (MAP.md section 38, checked 9/26/26).
Board composition
Seven seats: Brian Rapp (chair), Chris Irish (vice chair), Patrick Adrian, Michael Petrin, Michelle Pierce, Frank Sprague and Rebecca Zullo. The roll call is garbled on the recording (0:01:04, 0:01:09). The chair said Irish would arrive late and Sprague could not attend (0:01:09); Irish is heard from 0:53:35. Rapp, Adrian, Pierce and Zullo speak throughout. Petrin is neither named nor addressed, so his attendance is not established.

Participants

Everyone the recording shows taking part, as named in the project's dialogue file. Where the dialogue file leaves a voice Unidentified, this page does too; "(uncertain)" carries the dialogue file's own marker.
NameRoleParticipation
Brian RappChairPresided. Pointed out that the August 2 minutes named him as the presiding vice chair (0:02:42) and abstained on them because he "was not at the meeting" (0:03:20); asked how the summer curriculum days were used (0:18:32); welcomed the strategic plan (2:20:05).
Chris IrishVice chair (arrived late)Asked for the nine-year cost variance (0:53:35); "The state gives us 3500 is educate your kids. It costs us 17." (0:58:38); asked that fiscal responsibility be quantified (2:29:20) and that the technical center be its own focus area (2:37:27); moved approval of the draft strategic plan with a monthly agenda item (2:54:59 to 2:55:25).
Patrick AdrianMemberAsked about the Owls and Alt review (0:10:45); urged eligible families to file free and reduced lunch forms because "We actually lose funding when families who qualified don't fill out the information" (0:33:25); questioned the distribution of expenditures (0:48:30) and the adequacy figure (0:59:08); seconded the Owls and Alt handbook (1:44:57); spoke of "fiscal resourcefulness" (2:43:59).
Michelle PierceMemberSpoke during citizens' comments about her own family's experience and invited residents to email her questions (0:20:06 to 0:23:38); raised a low-cost home internet offer (0:30:05); moved the Owls and Alt handbook (1:44:48) and the athletic handbooks (1:52:50); recommended books from an education summit (2:55:54). The dialogue file rates this attribution medium to medium-high.
Rebecca ZulloMemberAsked when the board would discuss student support services (1:03:11); questioned the Owls program on special education population, work study and staff training (1:31:14 to 1:35:12); praised the coaches handbook "as a parent" (1:52:11); asked the superintendent who the strategic plan's key players are (2:53:21). Some of her turns are attributed by elimination (medium confidence in the dialogue file).
Frank SpragueMemberAbsent (0:01:09).
Michael PetrinMemberNot named or addressed on the recording; attendance not established.
Middleton McGoodwinSuperintendent, SAU 6Asked for a non-meeting with legal counsel (0:01:27); reported on a background-check law, House Bill 556, taking effect September 16, 2017 (0:07:29); described the confidentiality protocol for free and reduced lunch (0:28:56, 0:34:16); said the minutes, agendas and presentation were on the district website (1:04:43); set out the strategic plan's next steps (2:30:49).
Michael O'NeillBusiness administrator, SAU 6Gave the school district finances presentation (0:38:35 to 0:57:19); described middle school kitchen work (0:36:17). The food service remarks are in his voice cluster with medium confidence in the dialogue file.
Cory LeClairAssistant superintendent, SAU 6Announced the back-to-school festival (0:09:04); reported summer curriculum work, "68 different educators" and 205 days (2:13:45, 2:13:58); presented the strategic action plan (1:55:10 to 2:19:51) and answered members' questions (2:22:25 to 2:27:39).
Patricia BarryPrincipal, Stevens High SchoolPresented the high school student-parent handbook (1:14:03) and the Owls and Alt restructuring and combined handbook (1:19:50 to 1:44:09); spoke in support of the strategic plan (2:48:01 to 2:52:33). Introduced by the superintendent as principal Pep areas (1:13:12).
Melissa Lewis (uncertain)Elementary principal, presenting the elementary handbooksPresented the revised elementary handbook (1:10:22, 1:12:07). The superintendent introduced her with the new Bluff Elementary principal, transcribed as "Melissa Lewis and deal. Jeanette" (1:10:06); the dialogue file assigns the presenting voice to Lewis and notes that the Bluff principal could have spoken some lines.
Kristin Eisner (uncertain; spelling unverified)Owls program specialistAnswered questions on the program's students (1:32:01, 1:34:44).
Doug (surname not on the recording)Athletic directorPresented the Stevens High School and middle school athletic handbooks and a new coaches handbook (1:46:56 to 1:51:54).
Mary Woodman (uncertain)School district clerkCalled the roll (0:01:04). The dialogue file names her from the clerk role; the chair addresses Mary about the minutes (0:02:42).
UnidentifiedShort interjections and crosstalk139 of 870 rows (16.0%). No member of the public spoke at citizens' comments.

Order of business (reconstructed)

No agenda for this meeting is posted online, though the board works from one and amends it at the table. This outline is reconstructed from the chair's transitions. Hover over (or Tab to) a clipped entry for the full text.

Taken upItemAgenda text / disposition
0:00:08Call to order; pledge; roll callChair Rapp. Roll call garbled (0:01:04); Irish late, Sprague absent (0:01:09).
0:01:09AgendaSuperintendent asked to add a non-meeting with legal counsel on counsel's arrival (0:01:27, 0:02:11). Approved, voice vote (0:02:27).
0:02:27Minutes of August 2, 2017Corrected: the first paragraph "made reference to vice chair wrap" (0:02:42). Approved, voice vote; Rapp abstained as absent from that meeting (0:03:20, 0:03:29).
0:03:35Superintendent's reportSummer activities, back-to-school events, the background-check law; assistant superintendent's announcements and curriculum days (0:09:04 to 0:19:47).
0:19:56Citizens' commentsMember Pierce only (0:20:06 to 0:27:07). No resident spoke (0:27:09).
0:27:15Discussion: food service updateAbbey Group transition, free and reduced lunch confidentiality. No vote.
0:37:14Discussion: school district financesBusiness administrator's presentation answering questions raised on August 2. No vote.
1:09:50Action items; non-meeting with counsel"And I don't think legal counsel is coming." (1:09:56). No non-meeting was held on the recording.
1:10:03Elementary school student handbooksApproved, voice vote (1:12:48, 1:12:53); mover not audible.
1:13:01Stevens High School student-parent handbook 2017-18Approved, voice vote (1:18:09 to 1:18:20).
1:18:20Alternative program (Owls and Alt) restructuring and handbookPresentation by the principal. Motion Pierce (1:44:48), second Adrian (1:44:57); approved, voice vote (1:46:14).
1:46:26Athletic handbooksStevens High School and Claremont Middle School athletic handbooks and the coaches handbook. Motion Pierce (1:52:50); approved, voice vote (1:52:56).
1:53:24School district strategic planPresentation by the assistant superintendent. Motion Irish to approve the draft and add a monthly strategic plan update to the agenda (2:54:59 to 2:55:25); approved, voice vote (2:55:49). The second is not clearly audible.
2:55:54Member remarksPierce on the state education summit.
2:58:49Board policy; nominations; adjournmentBoard policy item skipped; "No nominations." (2:58:58). Adjourned on motion and second (2:59:02 to 2:59:07).

Discussion timeline

Chronological, from the dialogue CSV. Times are the start of the cited exchange, taken from the CSV's own second count. Hover over (or Tab to) a clipped cell for the full entry.

TimeTopicWhat was saidFlags
0:01:27Non-meeting with counsel requestedMcGoodwin: "I'd like the board to go into a brief non meeting." "These kind of meetings do not have to follow the requirements of other meetings defined by the right to know, which means that they do not require public posting or minutes." Rapp: "No non meeting that would be and that's for negotiations." (0:02:07); McGoodwin: "Consultation with legal counsel." (0:02:11).OBSERVATION
0:02:42August 2 minutes correctedRapp: "I think the first paragraph, it made reference to vice chair wrap." An unidentified voice: "Just has been demoted." (0:02:53). Rapp: "I will abstain. I was not at the meeting." (0:03:20).POSITIVE
0:06:51Background-check lawMcGoodwin: "Effective September 16th, 2017, House Bill 556 will go into effect and that going to provide school superintendents and only school superintendents, by the way, with much more details about the background of our candidates." (0:07:29); he said the law "actually started in Claremont three years ago" (0:08:23). Reported as the superintendent's account; the bill was not checked for this page.
0:16:37Summer curriculum workLeClair: "We've done many more than five days." Later: "68 different educators" and "205 days this summer alone" (2:13:45, 2:13:58).
0:20:06Citizens' comments: a member's invitationPierce spoke about her own family and asked residents to write: "I've been on the board for almost two years, and I've received very few of, if any, from any citizens from Claremont." (0:21:48). Zullo: "What would be the best forum for people to answer your questions of ideas?" (0:21:41).
0:27:19Food service and lunch applicationsMcGoodwin: "the confidentiality of a family's personal finances. It's no one's business." (0:28:56); one SAU staff member to see applications (0:28:56); "no one will be able to identify a child on free reduced lunch" (0:34:16). O'Neill: "about 90% of the, the district employees have been hired by Abby." (0:36:58).POSITIVE
0:32:50Why families should applyAdrian: "We actually lose funding when families who qualified don't fill out the information." (0:33:25).
0:37:18Finance presentationMcGoodwin: the presentation answers "several of the questions that are in your packet". O'Neill lists them: "what is the breakdown? How do these costs affect Claremont taxpayers?" (0:38:35) and "what is the feasibility of employing an outside agency to identify inefficiencies?" (0:38:53).POSITIVE
0:40:57Revenue sourcesO'Neill: "The state average cost for student is funded 58.8% by local taxes, the state average. In Claremont, that number is 42.4% paid by local taxpayers." "we get 12.2% more equitable aid" (0:40:09).
0:45:48Property wealthO'Neill: "that number is 398,009 20. That's 42.5% of the average." "the Claremont tax rate would have to be two and a half times higher to raise the same amount of money".
0:47:24Student-teacher ratio"The average for New Hampshire is 11.8 students per teacher Claremont is 10.7."
0:52:39Administration shareMcGoodwin: the administration figure "would be different if we had not added student services coordinators at the elementary school."
0:56:10Cost per pupilAttendance "is 94.8. Claremont is 92.82%"; debt service interest "571 per student. The state average is 248" (0:56:36); "you adjusted cost per student is 15,488" (0:56:54); "We're not high. We're in the bottom one third or one quarter of the whole thing." (0:57:19).
0:57:31AdequacyIrish: "The state gives us 3500 is educate your kids. It costs us 17." (0:58:38). Adrian: "Has anyone challenged them on the fact that there is not a school, public or private, that can operate on that?" (0:59:08).
1:03:00Board role and publicationZullo asked when the board discusses student support services (1:03:11). McGoodwin: "This will be on our website." (1:04:35); "Every the minutes, the agendas, all this information you're looking at on our website." (1:04:43).OBSERVATION
1:09:56Counsel does not arriveRapp: "And I don't think legal counsel is coming." McGoodwin: "No, I agree, I agree with you." (1:09:58).OBSERVATION
1:10:22Elementary handbooksQuestions on the meal program section and the removed telephone section (1:11:02, 1:11:54); approved (1:12:48).
1:14:03High school handbookBarry: updates aligned with "our core mission statement, our 21st century learning expectations". Approved (1:18:09).
1:19:50Owls and Alt historyBarry: Owls "was the ombudsman program. It was originally housed downtown. It was grant funded." It was absorbed "about 4 or 5 years ago" (1:20:11). Owls students need 13.5 credits (1:21:02).
1:24:03Restructuring and the math vacancy"we are without a math teacher going into our school year", so an Owls teacher is reassigned to math "at least for the first semester"; "we have zero. We've gone through three rounds of hiring" (1:24:29). A new hire "who has a social studies special ed certification" (1:24:56); "about 15 students" in Owls (1:25:19); work study to become credit bearing (1:21:54, 1:28:27).POSITIVE
1:27:00Alternative education requirementsBarry: "the law says that we in, in providing alternative education, have to have a procedures for assessing and implementing the problem program." Reported as the principal's characterization; the provision was not identified or checked for this page.
1:39:12The physical education positionAdrian asked whether Stevens will have one physical education teacher (1:39:12). Barry: "we would use that staff position this year to fund what is the Social Studies Sped certified person" (1:39:55); "I'm I'm confident that we'll we'll be fine" with one physical education position (1:40:32).
1:44:48Owls and Alt approvedPierce: "I'd like to make a motion to approve it." Adrian: "A second." (1:44:57). Zullo on the rubric (1:45:05 to 1:45:44). Voice vote (1:46:14).POSITIVE
1:46:56Athletic handbooksDoug: "we had no coaching handbook" (1:49:54). Approved (1:52:56).
1:55:10Strategic action planLeClair: "the primary purpose of tonight is to ensure that the Claremont School Board approves the strategic action plan, which is currently in draft form." A consultant, "Mark Dolan", from "the New Hampshire School Boards Association" (1:59:20); community forums (2:00:41); a committee including "school board members, the superintendent, myself" (2:01:15).
2:04:36Fiscal responsibility in the planLeClair: "this isn't a strategic plan set out to, you know, jack up the tax rate." (2:05:41). Irish: "Fiscal responsibility could mean level fund to budget. It could mean cut budget." (2:29:41).
2:30:49Superintendent on the plan and the budget"The reduction in funding from the state continues." "the Claremont taxpayer cannot absorb additional increases." A team to be assembled on facilities, academic structure and learning environments.
2:35:51Technical centerIrish: "we lost the high school by one vote" (2:36:13); "This needs to be treated as a separate entity in and of itself" (2:37:48). LeClair: "It's actually the only school specifically mentioned in the entire plan." (2:42:07).
2:48:01Principal on the planBarry: "this plan took a year of hard work." "we're not sending kids out into the potato and the blueberry fields anymore." (2:49:07).
2:54:41Strategic plan approved in draftIrish: "my motion is to approve the draft and add it to the monthly agenda for the school board" (2:55:25). Voice vote (2:55:49).

Items flagged for review

Flags are a reviewer's aid generated by comparing the meeting against the law in force on August 16, 2017. They are not findings of violation, and nothing here is legal advice. Each flag names the rule it rests on; where no verified rule applies, it is recorded as an observation. Ordered by severity.

OBSERVATION A non-meeting with legal counsel was announced for negotiations but never held, because counsel did not arrive

At agenda approval the superintendent asked the board to go into "a brief non meeting" when counsel arrived, explaining that such sessions "do not require public posting or minutes" (0:01:27); the chair described it as "for negotiations" (0:02:07) and the superintendent as "Consultation with legal counsel." (0:02:11). More than an hour later the chair said counsel was not coming (1:09:56), and no session followed on the recording. The superintendent's account matched the law then in force, which excluded from the definition of a meeting both "Strategy or negotiations with respect to collective bargaining" and "Consultation with legal counsel". Announcing the planned session in open session let the public know it was contemplated. Recorded because a reader of later records should know that no such session took place that night.

Sources: RSA 91-A:2, I(a)-(b) (2016 codification; source note ends 2016, 29:1, eff. Jan. 1, 2017, so the text in force throughout 2017).

OBSERVATION The superintendent said agendas, minutes and presentations were posted on the district website; none of this meeting's records can be found online today

Asked about sharing the finance presentation, the superintendent said "This will be on our website." (1:04:35) and "Every the minutes, the agendas, all this information you're looking at on our website." (1:04:43). The board works from a packet that included the handbooks and news articles (0:37:18, 1:13:12), and approved the August 2 minutes at this meeting (0:02:27 to 0:03:29). None of the agenda, packet, presentation or minutes for either meeting is in the district's Drive shares, which begin in 2022 and 2023, and the 2017 district website is not available to this project. So this is a finding about online availability, not evidence that records were not kept; the recording itself suggests they were published at the time. The law then in force required minutes to be open to public inspection within five business days.

Sources: RSA 91-A:2, II (2016 codification, text in force during 2017): minutes "shall include the names of members, persons appearing before the public bodies, and a brief description of the subject matter discussed and final decisions" and are "open to public inspection not more than 5 business days after the meeting".

POSITIVE The district committed to a lunch system in which no child's free or reduced status can be identified, and limited who sees applications

The superintendent told the board that application screening would be limited to one person at the SAU (0:28:56) and that "no one will be able to identify a child on free reduced lunch, or a child who is not either by a card or by a Pin number. So they're not going to be a different colored ticket, a different line." (0:34:16); a member urged every eligible family to apply (0:33:25). Federal rules for the school meal programs then in force barred "overt identification of any of the children by the use of special tokens or tickets or by any other means" and separate lines or dining areas. The plan described meets that rule and adds a confidentiality practice the rule does not spell out.

Sources: 7 CFR 245.8(b) and (d) (2017 annual CFR edition; as amended at 72 FR 63796, Nov. 13, 2007): no overt identification; no separate serving line or dining area.

POSITIVE The August 2 minutes were corrected in public to show who presided, and the absent chair abstained

The chair noticed that the draft minutes of August 2 named him as the presiding vice chair (0:02:42); the vice chair, Chris Irish, had presided that night (see the August 2, 2017 page). The minutes were approved with the correction, and the chair abstained because "I was not at the meeting" (0:03:20). The law then in force required minutes to include "the names of members". Correcting an error of this kind before approval keeps the official record accurate.

Sources: RSA 91-A:2, II (2016 codification, text in force during 2017).

POSITIVE Two items members and a resident raised on August 2 came back in public two weeks later, as promised

On August 2 a resident asked why Claremont's cost per pupil was above the state average, and the superintendent undertook to answer them at the next school board meeting (see the August 2 page); members also objected that the Owls and Alt restructuring was being carried out without a presentation. Tonight the business administrator's presentation took up those questions by name (0:38:35, 0:38:53), and the principal presented the restructuring, including the reassigned teacher and the use of the vacated physical education position (1:24:03 to 1:40:32), before the board voted on it (1:44:48 to 1:46:14). The law then in force required public bodies to "deliberate on matters only in meetings"; bringing both matters back to an open meeting for discussion and a vote is that rule working as intended.

Sources: RSA 91-A:2-a, I (source note 2008, 303:4, unamended, so the same text governed in 2017).

Appendix: source files

Official and public sources

Project files

Working files this page was built from. The dialogue file is linked; the others are not published with the page.

Laws and rules cited on this page